Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Monday, July 11, 2022 

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Susan Sikora, Tracy Enderson, Heather Ruehle, Jill Conlon, and Stephanie Fay.  Amy Loder joined by phone.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, Principal Jon Josephson, SBO Chris Conlon, Board Secretary Dee Johnson.   Absent was Darin Malm.                      

All motions were unanimous unless otherwise noted. 

 

Call to Order - Vice-President Sikora at 6:00 p.m.

Review of District Mission Statement – Conlon

Approve Agenda - Motion by Enderson to approve the agenda with no additions or corrections. Second by Fay. Motion carried.    

Welcome Visitors and Guests - Beyond Broken Connie Rienert.

Board Learning- Connie with Beyond Broken: Presentation of June  Marketing statistics.  

Communications- None to report

Business & Action Items –

Consent Items - Motion made by Ruehle to approve the consent items. Second by Fay. Motion carried. 

Minutes - June 17th Board Minutes were reviewed and approved as is.

Financial Reports – Presentation by Mr. Conlon.

August Calendar – Presented.

Personnel -  Motion by Fay to approve the hire of Mona Rosdail - 4th Grade Teacher and , Racheal Fogarty Paraeducator. Seconded by Conlon. Motion Carried.  Motion by Enderson to approve the hiring of an additional para position and wage increase for additional assignment.  Seconded by Fay.  Motion carried.

Mileage Reimbursement - Motion by Enderson to approve the increase of mileage reimbursement to .45 cents per mile.  SEconded by Ruehle.  Motion carried.

Open Enrollment- Motion by Ruehle to approve the Open Enrollment.  Seconded by Conlon.  Motion carried.

Nursing Contract - Motion by Fay to approve Palo Alto County’s contract for nursing services.  Seconded by Conlon.  Ruehle abstained from the vote. Motion carried.

Board Policy Series- 800’s 2nd Reading- Motion by Ruehle to approve the 2nd reading of the 800 board policy series. Second by Conlon. Motion carried. 

Board Policy Series - 700’s 1st Reading - Motion by Conlon to approve the 1st reading of the 700 board policy series.  Seconded by Ruehle.  Motion carried.

Principal and Superintendent Reports - Reports were given by Mr. Josephson and then Mr. Lewis. 

Adjourn - Motion by Enderson  to adjourn the meeting at 8:23 p.m. Second by Fay. Motion carried.

The next board meeting will be August 8th at 6:00 PM.

 

________________________________________     _____________________________________

                 Darin Malm, Board President                                                 Dee Johnson, Board Secretary

 

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Monday, August 8, 2022 

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Darin Malm, Susan Sikora, Heather Ruehle, Jill Conlon, and Stephanie Fay.  Amy Loder arrived at 6:02 pm.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, Principal Jon Josephson, SBO Chris Conlon, Board Secretary Dee Johnson.    Absent was Tracy Enderson.                      

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 6:00 p.m.

Review of District Mission Statement – Conlon

Approve Agenda - Motion by Fay to approve the agenda with no additions or corrections. Second by Ruehle. Motion carried.    

Welcome Visitors and Guests - Beyond Broken Connie Reinert.

Board Learning- Connie with Beyond Broken: Presentation of July’s Marketing statistics.  

Communications- Thank you note from LIRBA. 

Business & Action Items –

Consent Items - Motion made by Fay to approve the consent items. Second by Sikora. Motion carried. 

Minutes - July 11th Board Minutes were reviewed and approved as is.

Financial Reports – No financial reports were given.

September Calendar – Presented.

Personnel -  Motion by Sikora to approve the resignations of Bob Protexter - Baseball Coach and Katie Cother Paraeducator.  Seconded by Conlon.  Motion carried.

Open Enrollment- Motion by Sikora to approve the Open Enrollments.  Seconded by Ruehle.  Motion carried.

Staff & Student Handbooks - Motion by Ruehle to accept the FY23 Staff and Student Handbooks and the Course Offerings. Second by Fay.  Motion carried.  

IASB Delegate - Motion by Sikora not to send a delegate to special session on September 3rd.  Seconded by Conlon.  Motion Carried.

IASB Annual Convention - Motion by Sikora to name Enderson our IASB Delegate.  Seconded by Ruehle.  Motion carried.

Legislative Priorities - Motion by Sikora to recommend the following Legislative Priorities: #6, #8, #16, #19 and #32.  Seconded by Loder.  Motion Carried. 

Board Policy - 600 & 700 Series were not available at the time of the meeting. 

Principal and Superintendent Reports - Reports were given by Mr. Josephson and then Mr. Lewis. 

Adjourn - Motion by Sikora  to adjourn the meeting at 8:04 p.m. Second by Fay.  Motion carried.

The next board meeting will be September 13th at 6:00 PM.

 

________________________________________     _____________________________________

                 Darin Malm, Board President                                                 Dee Johnson, Board Secretary

 

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Tuesday, September 13, 2022 

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Darin Malm, Susan Sikora, Heather Ruehle, Jill Conlon, and Stephanie Fay.  Amy Loder, Tracy Enderson.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, Principal Jon Josephson, SBO Chris Conlon, Board Secretary Dee Johnson.                    

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 6:00 p.m.

Review of District Mission Statement – Conlon

Approve Agenda - Motion by Fay to approve the agenda with no additions or corrections. Second by Enderson. Motion carried.    

Welcome Visitors and Guests - Beyond Broken Connie Rienert, G-T/R-A Ag Instructor Tessa Hoffman, Gabby Conlon and Avery Wooten.

Board Learning- Connie with Beyond Broken: Presentation of July’s Marketing statistics.  

• Tessa Hoffman presented a request asking permission for the R-A students to attend the National FFA Convention.  Motion by Sikora to approve R-A Students to attend the National FFA Convention from October 25th - October 28, 2022 in Indianapolis, IN. Seconded by Loder.  Motion carried.  

• Gabby Conlon and Avery Wooten, representing the Senior Class of 2023 presented a request for Senior Open Campus.  Motion by Sikora to approve the Class of 2023 to participate in Open Campus following the criteria presented.  Seconded by Ruehle.  Motion carried.

Communications-Palo Alto County Conference Board Appointee request.  President Malm appointed himself to the Palo Alto County Conference Board.

Business & Action Items –

Consent Items - Motion made by Fay to approve the consent items. Second by Conlon. Motion carried. 

Minutes - August 8th Board Minutes were reviewed and approved.

Financial Reports – No financial reports were given.

Activity Calendar – Presented.

Personnel -  Motion by Conlon to approve the hire of John Clouse, P/T Groundskeeper, Delany Packard - Paraprofessional;, and Sherri Eischen P/T Secretarial.  Seconded by Sikora.  Motion carried.

Open Enrollment- None

Fertilizer/Insecticide Program and Ash Tree Treatment - Motion by Fay to continue to treat the ball fields like we have and to treat the Ash trees.  Seconded by Sikora. Motion carried.

Softball Bleachers - Motion by Conlon to approve and move forward with Townsend’s Bleacher bid.  Seconded by Fay.  Motion carried.

Board Policy - Motion by Enderson to approve the 2nd reading of the 700 series.  Seconded by Fay.  Motion carried. 

Principal and Superintendent Reports - Reports were given by Mr. Josephson and then Mr. Lewis. 

Adjourn - Motion by Enderson  to adjourn the meeting at 8:32 p.m. Second by Sikora.  Motion carried.

The next board meeting will be October 12th at 6:00 PM.

 

________________________________________     _____________________________________

                 Darin Malm, Board President                                                 Dee Johnson, Board Secretary

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Wednesday, October 12, 2022 

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Darin Malm, Susan Sikora, Heather Ruehle, Jill Conlon, Stephanie Fay,  Amy Loder and Tracy Enderson.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, Board Secretary Dee Johnson.  Chris Conlon arrived at 6:28 pm, Principal Jon Josephson absent.                    

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 6:00 p.m.

Review of District Mission Statement – Conlon

Approve Agenda - Motion by Fay to approve the agenda with no additions or corrections. Second by Sikora. Motion carried.    

Welcome Visitors and Guests - Beyond Broken Connie Rienert and Nate Fitzgerald.

Board Learning-

• Connie with Beyond Broken: Presentation of September’s Marketing statistics.  

• Nate Fitzgerald presented to the  Board about the importance of field maintenance for the Titan Athletic Complex.

Communications- none

Business & Action Items –

Consent Items - Motion by Sikora to approve the Consent Items.  Seconded by Fay.  Motion carried.

Minutes - September Board Minutes were reviewed and approved as is.

Financial Reports – Presented by Conlon

Activity Calendar for November - The next school board meeting will be Monday, November 14th @ 6:00 pm.

Personnel -  Motion by Enderson to approve the resignations of Delaney Packard - Para, and Susan Packard - MS/HS Science Teacher, noting payment for days worked under contract.  Seconded by Ruehle.  Motion Carried.  Motion by Fay to hire Adam Hein - Head Baseball Coach, and Marriah Howard - Para.  Seconded by Conlon.  Motion carried.

Title One Application - Motion by Fay to approve the Title One Application.  Seconded by Ruehle.  Motion carried.

Bank Depository -  Motion by Sikora to approve the naming of Iowa State Bank and Farmers Trust as the depositories for the district.  Seconded by Enderson.  Motion carried.

SBRC Letter for Special Education Deficit - Motion by Enderson to file with the SBRC to allow the district to Tax for our Special Education debt.  Seconded by Ruehle.  Motion carried.

Open Enrollment- None.

Board Policy - No board policy was available for review.

Principal and Superintendent Reports - Mr. Lewis presented both the MS/HS and Elementary reports. 

Adjourn - Motion by Enderson  to adjourn the meeting at 7:49 p.m. Second by Fay.  Motion carried.

The next board meeting will be November 14th at 6:00 PM.

 

________________________________________     _____________________________________

                 Darin Malm, Board President                                                 Dee Johnson, Board Secretary

 

 

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Monday, November 14, 2022 

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Darin Malm, Susan Sikora, Heather Ruehle, Jill Conlon, Stephanie Fay,  Amy Lode and Tracy Enderson.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, Principal Jon Josephson, SBO Chris Conlon, Board Secretary Dee Johnson.                    

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 6:00 p.m.

Review of District Mission Statement – Conlon

Approve Agenda - Motion by Fay to approve the agenda with no additions or corrections. Second by Sikora. Motion carried.    

Welcome Visitors and Guests - Beyond Broken Connie Rienert.

Board Learning-

• Connie with Beyond Broken: Presentation of the November Titan Times and discussed October’s Marketing statistics.   

Communications- none

Annual Meeting Items-

Board Secretary Dee Johnson presided over the meeting at 6:25 pm.

Election of President- Nomination of Malm by Sikora. Second by Ruehle. Malm abstained from voting, 6-0 in favor. Motion carried. Oath was given to President Malm at 6:27 pm. 

President Malm presided over the meeting at 6:28 pm.

Election of Vice President- Nomination of Sikora by Fay. Second by Enderson. Sikora abstained from voting. 6-0 in favor. Motion carried. Oath was given to Vice President Sikora at 6:29 pm. 

Determination of time and place of regular meetings-  Motion by Ruehle to have meetings at 6:00 PM on the 2nd Monday of each month. Second by Loder.  Motion carried. 

Name Board Legal Counsel- Motion by Conlon to approve Steve Avery as District counsel.  Second by Enderson. Motion carried. 

Board Committee Members- Motion by Enderson to approve Board Committee Members with the change of Darin Malm to the Palo Alto Conference Board. Second by Sikora. Motion carried.

Appoint Board Treasurer- Motion by Sikora to approve Chris Conlon as the Board Treasurer. Second by Loder. Motion carried. Oath was given to Chris Conlon.

Appoint Board Secretary- Motion by Sikora to approve Dee Johnson as the Board Secretary. Second by Fay. Motion carried.  Oath was given to Dee Johnson.

Business & Action Items –

Consent Items - Motion by Fay to approve the Consent Items.  Seconded by Ruehle.  Motion carried.

Minutes - September Board Minutes were reviewed and approved as is.

Financial Reports – Financial update was presented by Mr. Conlon. 

Activity Calendar for December - The next school board meeting will be Tuesday, November 13th @ 5:30 pm.

Personnel -  Motion by Ruehle to approve the resignations of Jeff Kathman - Para, Racheal Fogarty - Para,  and the hiring of Brent Dyhrkopp - Assistant HS Girls Basketball Coach, Head Golf Coach, and Amanda Long - Para.  Seconded by Conlon.  Motion Carried. 

Early Retirement Proposal - Motion by Enderson to approve the Early Retirement Proposal with a change of 40%.  Seconded by Ruehle.  Motion carried.

Palo Alto County Gaming Commission - Tracy Enderson made a motion to apply for a Mini Grant from PACGDC for Stand Up Desks in the amount of $4,473.00.  Amy Loder seconded.  Motion carried.  

Open Enrollment- None.

Board Policy - Motion by Ruehle to approve the 1st  reading of the 600 series.  Seconded by Sikora.  Motion carried. 

Principal and Superintendent Reports - Reports were given by Mr. Josephson and then Mr. Lewis.  Motion by Enderson to approve the HS Incentive out of state trip request.  Seconded by Ruehle.  Motion carried. 

Adjourn - Motion by Enderson  to adjourn the meeting at 9:03 p.m. Second by Sikora.  Motion carried.

The next board meeting will be December 13th at 5:30 PM.

 

________________________________________     _____________________________________

                 Darin Malm, Board President                                                 Dee Johnson, Board Secretary

 

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Tuesday, December 13, 2022 

5:30 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Darin Malm, Susan Sikora, Heather Ruehle, Stephanie Fay,  and Tracy Enderson.  Jill Conlon arrived at 5:31 pm.  Amy Loder arrived at 5:59 pm. Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, Principal Jon Josephson, SBO Chris Conlon,      Board Secretary Dee Johnson.                    

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 5:30 p.m.

Review of District Mission Statement – Sikora

Approve Agenda - Motion by Enderson to approve the agenda with no additions or corrections. Second by Fay. Motion carried.    

Welcome Visitors and Guests - Beyond Broken Connie Rienert.

Board Learning-

• Connie with Beyond Broken: Presentation of November’s Marketing statistics.   

Communications- Discussion on the School Board Convention. 

Business & Action Items –

Consent Items - Motion by Sikora to approve the Consent Items.  Seconded by Fay.  Motion carried.

Minutes - November Board Minutes were reviewed and approved as is.

Financial Reports – Financial update was presented by Mr. Conlon. 

Activity Calendar for January- The next school board meeting will be Monday, January 9th @ 6:00 pm.

Personnel -  Motion by Fay to approve the resignation of Chris Conlon, SBO and the hiring of Pavel  Buravtsov -pending arrival.  MS/HS Science Beginning 2nd Semester.  Seconded by Conlon.  Motion Carried. 

SBRC Application - Motion by Enderson to approve the SBRC Application.  Seconded by Ruehle. Open Enrollment Out Not on Prior Year’s Headcount - The district’s administration is authorized to submit a request to the School Budget Review Committee for a modified supplemental amount of $21,681 for open enrolled out students who were not included in the district’s previous year certified enrollment count. Ayes: 7, Nays: 0.  The motion to approve the SBRC request passes by a vote of 7-0.

Directional Drilling- Enderson made a motion to  approve the Directional Drilling request with the stipulation that the document be amended to read the drilling is under the softball field, not the baseball field.  Loder seconded.  Motion carried.  

Modified Supplemental Allowance At-Risk/Dropout Prevention - Motion by Enderson to approve the Modified Supplemental Allowance At-Risk/Dropout PreventionApplication.  Seconded by Sikora. The district’s administration is authorized to submit a request for Modified Supplemental Allowance At-Risk/Dropout Prevention in the amount of $71,535.00.

Board Policy - Motion by Conlon to approve the 2nd  reading of the 600 series.  Seconded by Sikora.  Motion carried.  The Wellness Plan did not arrive in time for the meeting.

Ruehle departed the meeting at 6:40 pm.

Principal and Superintendent Reports - Reports were given by Mr. Josephson and then Mr. Lewis.  

Open Enrollment- None to approve.

Adjourn - Motion by Enderson  to adjourn the meeting at 7:12 p.m. Second by Fay.  Motion carried.

The next board meeting will be January 9th at 6:00 PM.

 

________________________________________     _____________________________________

                 Darin Malm, Board President                                                 Dee Johnson, Board Secretary

 

 

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Wednesday, January 11, 2023

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Darin Malm, Susan Sikora, Stephanie Fay, Tracy Enderson  and Amy Loder.  Jill Conlon arrived at 6:05 pm.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, Principal Jon Josephson, and Board Secretary Dee Johnson.                    

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 6:00 p.m.

Review of District Mission Statement – Sikora

Approve Agenda - Motion by Fay to approve the agenda with no additions or corrections. Second by Enderson. Motion carried.    

Welcome Visitors and Guests - Beyond Broken Connie Rienert, Mrs. TeGrootenhuis, Mrs. Sikora, Dustin Horst and Caitlyn Freese.

Board Learning-

• Connie with Beyond Broken: Presentation of December’s Marketing statistics.   

• Mrs. TeGrootenhuis and Mrs. Sikora discussed the implementation of a new PK-5 Literacy Curriculum for the 2023-2024 school year.  They will give a presentation next month.

• Mrs. Sikora and Mrs. TeGrootenhuis informed the board of the items we will be receiving thanks to the Computer Science Professional Development  Incentive Fund-Professional Development Grant.

Communications- 

Business & Action Items –

Consent Items - Motion by Fay to approve the Consent Items.  Seconded by Sikora.  Motion carried.

Minutes - December Board Minutes were reviewed and approved as is.

Financial Reports – No financial reports were presented.

Activity Calendar for February- Motion by Sikora to approve the February Activities Calendar with the next school board meeting to be held on Monday, February 13th @ 6:00 pm.

Master Calendar for 2023-2024 - Was presented to view for the 2023-2024 school year.

Joint Board Meeting- suggested meeting dates were discussed.

Sharing Committee Meeting- The sharing committee established consists of Malm, Sikora and Enderson.  Suggested meeting dates were discussed. 

8th Grade GTRA Proposal - Motion by Fay to approve the GTRA 8th Grade Sharing proposal.  Seconded by Conlon.  Motion carried.

Field Trip Request - Motion by Sikora to approve the JH Honor Band trip to Decorah and the NHS trip to Kansas City.  Seconded by Loder.  Motion carried.

Personnel -  Motion by Fay to approve the resignation letters, with much gratitude and thanking them for their years of service, that were requested to qualify for early retirement for Jon Josephson, Karen Bauermeister and Mary Smith.  Seconded by Sikora.  Motion Carried. 

Board Policy - The Wellness Plan did not arrive in time for the meeting.

Building & Grounds - Motion by Conlon to approve the purchase of a tractor.  Seconded by Loder.  Motion carried.

Ballfield Construction - Discussion on ballfield improvements.  Next step is to get formal bids.

Grounds Maintenance - Motion by Sikora to approve the Josephson Lawn Service proposal.  Seconded by Fay.  Motion carried.

Fencing - Motion by Enderson to table the fencing proposal.  Seconded by Sikora.  Motion carried.

Principal and Superintendent Reports - Reports were given by Mr. Josephson and then Mr. Lewis.  

Open Enrollment- None to approve.

Adjourn - Motion by Enderson  to adjourn the meeting at 8:30 p.m. Second by Fay.  Motion carried.

The next board meeting will be February 13th at 6:00 PM.

 

________________________________________     _____________________________________

                 Darin Malm, Board President                                                 Dee Johnson, Board Secretary

 

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Wednesday, February 15, 2022 

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Susan Sikora, Stephanie Fay, Tracy Enderson,  Amy Loder, Jill Conlon, and Heather Ruehle.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, Board Secretary Dee Johnson, SBO Josh Bader.  Absent were Darin Malm and Jon Josephson.                    

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 6:00 p.m.

Review of District Mission Statement –Conlon

Approve Agenda - Motion by Enderson to approve the agenda with no additions or corrections. Second by Fay. Motion carried.    

Welcome Visitors and Guests - Beyond Broken Connie Rienert, Mrs. TeGrootenhuis, Mrs. Sikora, Ms. Erne.

Board Learning - Connie with Beyond Broken: Presentation of January’s Marketing statistics.   

Communications- 

Business & Action Items –

Consent Items - Motion by Fay to approve the Consent Items.  Seconded by Conlon.  Motion carried.

Minutes - January Board Minutes were reviewed and approved as is.

Approval of Bills/Claims: Presented by Bader

Financial Reports - Presentation by Bader

Activity Reports- Presentation by Bader

Activity Calendar for March- The next school board meeting to be held on Monday, March 13th @ 6:00 pm.

Personnel -  Motion by Enderson to approve the resignation of Mona Rosdail-4th Grade, Kim Haburn-MS Language Arts, and Adam Mickelson Head Volleyball Coach contingent on finding a suitable replacement.  Seconded by Loder.  Motion Carried. 

SBO -  Motion by Enderson to accept Josh Bader as the School Business Official and allow appropriate banking access.  Seconded by Fay.  Motion Carried.  Oath was given by Board Secretary Dee Johnson to Josh Bader.

Initial Negotiation Presentation    

1. RAEA Proposal - Amy Sikora presented the Association’s initial proposal.

2. Board Proposal - RA Board presented the District’s initial proposal. 

Architect for Exterior Project - Motion by Conlon to hire CMBA Architects for our exterior project.  Seconded by Ruehle.  Motion carried.

K-5 Literacy Curriculum - Mrs. TeGrootenhuis, Mrs. Sikora, and Ms. Erne  discussed the implementation of a new PK-5 Literacy Curriculum for the 2023-2024 school year.  Motion by Fay to approve the K-5 Literacy Curriculum “Really Great Reading” contingent upon Graettinger-Terril’s approval. Seconded by Ruehle.  Motion carried.

Board Policy - The 500 Series  did not arrive in time for the meeting.

Academic Calendar - Public Hearing - Public comment open at 8:00 PM.  Closed at 8:03 PM with no comment.  Motion by Loder to approve the Master Academic Calendar 2023-2024.  Seconded by Fay.  Motion carried.

Principal and Superintendent Reports - Reports were given by Mr. Lewis.  

Open Enrollment- None to approve.

Closed Session - Superintendent Review per IA Code 21.5 - Fay moves that we go to closed session per Iowa Code 21.5 (1) to discuss Review of Superintendent Evaluation, and the Superintendent has requested such.  Seconded by Sikora.

Roll Call Vote to go into Closed Session at 8:46 PM - Sikora, Fay, Loder, Ruehle, Enderson, Conlon - Ayes.  Nays - None.

Motion by Enderson to go out of closed session at 9:48 PM - Sikora, Fay, Loder, Ruehle, Enderson, Conlon - Ayes. Nays-None.

Adjourn - Motion by Conlon  to adjourn the meeting at 9:49 PM. Second by Enderson.  Motion carried.

The next board meeting will be March 13th at 6:00 PM.

 

________________________________________     _____________________________________

                     Darin Malm, President                                                         Dee Johnson, Board Secretary

 

Ruthven-Ayrshire CSD and Graettinger-Terril CSD

Joint Board Meeting Minutes

Tuesday, March 6, 2023, 6:00 p.m.

Graettinger Commons Area 

 

The Ruthven-Ayrshire and Graettinger-Terril Board of Education met in the MS/HS Library in Graettinger, Iowa. Those  in attendance included: Darin Malm, Tracey Enderson, Amy Loder, Susan Sikora, Stephanie Fay, Jill Conlon and  MS/HS Principal Jon Josephson, and Board Secretary Dee Johnson.                               The Graettinger-Terril Board of Education: Kevin Jensen, Mat Hanson, Jeremiah DePyper, Shamus Currans, Superintendent Marshall Lewis, MS/HS Principal Jeremy Simington, Elementary Principal/Curriculum Michelle TeGrootenhuis, and Board Secretary Angie Woods. Absent: Patrick Fairchild.  GTRA Superintendent Marshall Lewis and SBO Josh Bader were also present.

All motions were unanimous unless otherwise noted.

 

1. Call to Order at 6:00 p.m. - Malm - RA Board President, Jensen - GT Board President

2. Determine a Quorum - Both Schools have a Quorum. 

3. Adopt Agenda - Motion by Sikora to approve the Agenda; second Enderson. Motion carried.

4.       Welcome/Patron Comments - President Malm & President Jensen.

5. Personnel - Motion by Loder to approve the hire of Sarah Rutt - 4th Grade Teacher and Courtney 

Cook PK-12 Principal, and the resignation of Haily Hoyman - Kindergarten teacher. Seconded by 

Fay.  Motion carried.

6.      Academic Sharing Reports: 

6.1.  Offer and Teach- Josephson presented the Offer and Teach Challenges.

6.2.  Course Enrollment - Simington presented the Course Enrollment, Scheduling and Equity 

presentation.

          6.3.  Academic Sharing Financials - Bader presented the Academic Sharing Financials. 

7.      Academic Sharing Agreement:

          7.1.  Set Tuition Percentage for 2023-2024 - Enderson made the motion to maintain the Academic 

Sharing Tuition percentage for the 2023-2024 to 60% of half.  Second by Sikora. Motion carried. 

          7.2.  Percentage of Superintendent Share - 28E Agreement: Motion by Loder to change the 

Superintendent’s percentage to 50% RA and 50% GT.  Second by Enderson. Motion carried.  

8.       Athletic Sharing Agreement - Motion by Fay to approve the Athletic Sharing Agreement.  

Seconded by Conlon.  Motion carried.

9.      Questions/Comments - Sikora asked about putting vape detectors in the bathrooms.  Jensen

thanked Josephson for his years with Titan Nation and wished him the best in his retirement.

10.     Adjourn - Motion by Enderson to adjourn the R-A meeting at 7:39 p.m. Second by Ruehle. Motion 

          carried.  

 

_____________________________________________            __________________________________       

                     Darin Malm, Board President                                         Dee Johnson,  Board Secretary

 

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Monday, March 13, 2023 

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Darin Malm, Tracy Enderson,  Jill Conlon, and Heather Ruehle.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, MS/HS Principal Jon Josephson, Board Secretary Dee Johnson, and SBO Josh Bader.  

Absent were Susan Sikora, Stephanie Fay and Amy Loder.                    

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 6:00 p.m.

Review of District Mission Statement –Conlon

Approve Agenda - Motion by Enderson to amend and approve the agenda by holding the Budget Hearing and Budget Resolution first and then Welcome Visitors and Guests and continue on.  Seconded by Ruehle. Motion carried.    

Budget Resolution - Motion by Enderson to approve the Budget Resolution.  Seconded by Conlon.   Motion carried.

Budget Hearing - President Malm opened the budget hearing to the public at 6:03 pm.  After discussion the budget hearing closed to the public at 6:10 pm.  Motion by Ruehle to approve the 2023-2024 Budget.  Seconded by Conlon.   Roll call vote:  Ruehle, Enderson, Conlon, Malm - Ayes.  Nays - None.  Motion carried.

Welcome Visitors and Guests - Beyond Broken Connie Rienert

Board Learning - Connie with Beyond Broken: Presentation of February’s Marketing statistics.   

Communications- 

Business & Action Items –

Consent Items - Motion by Conlon to approve the Consent Items.  Seconded by Enderson.  Motion carried.

Minutes - The February Board and Joint Board Meeting Minutes were reviewed and approved as is.

Approval of Bills/Claims: Presented by Bader

Financial Reports - Presentation by Bader

Activity Reports- Presentation by Bader

Activity Calendar for April- Motion by Ruehle to approve the April Calendar.  Seconded by Enderson.  Motion carried. The next school board meeting will be held on Monday, April 10th @ 6:00 pm.

Personnel -  Motion by Enderson to approve the hiring of Ezra Meyer - Elementary Teacher.  Seconded by Ruehle.  Motion carried.  Motion by Conlon to approve the hiring of: Mike Nichols - HS Boys Track Coach, Adam Mickelson - JH Baseball Coach, Mackenzie Hoffman - JH Softball Coach, Madison Hough - JH Softball Coach and Alexis Chase - Assistant HS SB Coach, all upon completion of the proper coaching certification.  Seconded by Ruehle.  Motion carried.

AEA Purchase Agreement - Motion by Enderson to approve the AEA purchasing agreement for the 2023-2024 school year.  Seconded by Ruehle.  Motion carried.

IA LGPR Agreement - Motion by Enderson to renew our annual LGPR Agreement.  Seconded by Conlon.  Motion carried.

Milk & Bread Bids - Motion by Enderson to send out Milk & Bread Bids for the 2023-2024 school year.  Seconded by Ruehle.  Motion carried.

Board Policy - Motion by Conlon to approve the 1st reading of the 500 series with changes as discussed.   Seconded by Ruehle.  Motion carried. 

Principal and Superintendent Reports - Reports were given by Mr. Josephson and Mr. Lewis.  

Open Enrollment- Open Enrollments were discussed.

Adjourn - Motion by Enderson  to adjourn the meeting at 8:41 PM. Second by Conlon.  Motion carried.

The next board meeting will be April 10th at 6:00 PM.

 

________________________________________     _____________________________________

                     Darin Malm, President                                                         Dee Johnson, Board Secretary

 

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Monday, April 10, 2023 

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Darin Malm,  Jill Conlon, Amy Loder, Heather Ruehle and Susan Sikora.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, MS/HS Principal Jon Josephson, Board Secretary Dee Johnson, and SBO Josh Bader.  

Absent were Stephanie Fay and Tracy Enderson.                    

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 6:00 p.m.

Review of District Mission Statement –Conlon

Approve Agenda - Motion by Sikora to approve the agenda.  Seconded by Loder. Motion carried.    

Welcome Visitors and Guests - Brian Hersom and CMBA Architects

Board Learning - Mackenzie Ashland with CMBA Architects presented options for the tuckpointing and painting project.

Communications- 

Business & Action Items –

Consent Items - Motion by Ruehle to approve the Consent Items.  Seconded by Loder.  Motion carried.

Minutes - The March Board Meeting Minutes were reviewed and approved as is.

Approval of Bills/Claims: Presented by Bader

Financial Reports - Presentation by Bader

Activity Reports- Presentation by Bader

Activity Calendar for May- Motion by Sikora to approve the May Calendar.  Seconded by Conlon.  Motion carried. The next school board meeting will be held on Thursday, May 18th @ 6:00 pm.

Personnel -  Motion by Loder to approve the resignations of Bailey Quarnstrom - MS/HS Social Studies Teacher and Samantha Loerts - MS Math Teacher and the hiring of Sara Vytlacil - MS/HS Social Studies Teacher and Randal Olson - MS Reading/Language Arts Teacher. Seconded by Ruehle.  Motion carried.

Copier Contract- Brian Hersom presented 4 options for future copier contracts to the board. Motion by Loder to approve the bid from Gordon Flesch as our copier contract.  Seconded by Conlon.  Motion carried.

Contracts 2023-2024 - Motion by Loder to approve the certified Negotiations for the 2023-2024 school year.  Seconded by Ruehle. Malm abstained from the vote.  Motion carried.  Motion by Conlon to approve non-certified contracts for the 2023-2024 school year.  Sikora seconded.  Motion carried.

Senior Accounts - Motion by Sikora to authorize payment of credit Senior account balances.  Seconded by Ruehle.  Motion Carried.

2023 Graduates - Motion by Sikora to approve the Class of 2023 for graduation pending final review of coursework.  Second by Loder.  Motion Carried.

Summer Projects - Motion by Conlon to approve CMBA Architects proposal and to initiate the bid process.  Seconded by Sikora.  Motion carried.  Motion by Loder to approve the plan for summer projects.  Second by Conlon.  Motion Carried. 

Board Policy - Motion by Conlon to approve the 2nd reading of the 500 series.  Seconded by Sikora.  Motion carried. 

Principal and Superintendent Reports - Reports were given by Mr. Josephson and Mr. Lewis.  Motion by Sikora to approve the Middle School Field Trip to Omaha Zoo Week of May 22.  Seconded by Ruehle.  Motion carried. 

Open Enrollment- None

Adjourn - Motion by Sikora  to adjourn the meeting at 8:28 PM. Second by Ruehle.  Motion carried.

The next board meeting will be May 18th at 6:00 PM.

 

________________________________________     _____________________________________

                     Darin Malm, President                                                         Dee Johnson, Board Secretary

 

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Wednesday, May 17, 2023 

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Darin Malm,  Jill Conlon, Amy Loder, Heather Ruehle, Stephanie Fay, Tracy Enderson, and Susan Sikora.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, MS/HS Principal Jon Josephson, and SBO Josh Bader.  Also present were Connie Reinert and representatives from CMBA and Woodruff Construction.

                   

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 6:02 p.m.

Review of District Mission Statement –Conlon

Approve Agenda - Motion by Sikora to approve the agenda with moving item 7.5 to the first item under Business and Action Items.  Seconded by Fay.  Motion carried.    

Welcome Visitors and Guests - President Malm welcomed CMBA Architects and Woodruff Construction

Board Learning - Connie Reinert with Beyond Broken presented Marketing information

Communications- Board Appreciation Certificates from IASB were presented to the Board, and Summer Sports Scheduling was noted while student-athletes are still in school.

Business & Action Items –

Exterior Tuck Point and Painting Project Bids - Motion by Conlon to approve the submitted competitive bid for exterior building work by Woodruff Construction through CMBA Architect.  Seconded by Ruehle.  Motion carried.  

Consent Items - Motion by Fay to approve the Consent Items.  Seconded by Sikora.  Motion carried.

Minutes - The April Board Meeting Minutes were reviewed and approved as is.

Approval of Bills/Claims: Presented by Bader

Financial Reports - Presentation by Bader

Activity Reports- Presentation by Bader

Activity Calendar for May- Motion by Sikora to approve the June calendar.  Seconded by Fay.  Motion carried. The next school board meeting will be held on Monday, June 12th @ 6:00 pm.

Personnel -  Motion by Conlon to approve the resignations of Dee Johnson - School Secretary.  Seconded by Ruehle.  Motion carried.  Motion by Sikora to retain existing hourly staff raises for fiscal year 2024.  Seconded by Enderson.  Motion carried.

FY 24 Fee Schedule- Motion by Loder to approve fee schedule for fiscal year 2024.  Seconded by Conlon.  Motion carried.

Principal and Superintendent Reports - Reports were given by Mr. Josephson and Mr. Lewis.  

Open Enrollment- None

Activities - Noted field trips and activities as well as additional snow make-up days May 22-26 with Teacher Work Day on May 30th.

Adjourn - Motion by Conlon to adjourn the meeting at 10:08 PM. Second by Sikora.  Motion carried.

The next school board meeting will be held on Monday, June 12th @ 6:00 pm.

 

________________________________________     _____________________________________

                     Darin Malm, President                                                      Josh Bader, School Business Official

 

Ruthven-Ayrshire Board of Education 

Regular Monthly Meeting Minutes

Wednesday, June 12, 2023 

6:00 PM

Board Room

 

The Ruthven-Ayrshire Board of Education held its regular meeting with the following in attendance:

Darin Malm,  Jill Conlon, Amy Loder, Tracy Enderson, and Susan Sikora.  Absent were Stephanie Fay and Heather Ruehle.  Administration in attendance included Superintendent/Elementary Principal Marshall Lewis, MS/HS Principal Jon Josephson, and SBO Josh Bader.  Also present were Connie Reinert and Courtney Cook.                   

All motions were unanimous unless otherwise noted. 

 

Call to Order - President Malm at 6:01 p.m.

Review of District Mission Statement –Conlon

Approve Agenda - Motion by Sikora to approve the agenda.  Seconded by Enderson.  Motion carried.    

Welcome Visitors and Guests - President Malm welcomed guests in attendance.

Board Learning - Connie Reinert with Beyond Broken presented marketing information.

Communications- Enderson and Loder presented a summary of conversations with RA faculty and staff.

Business & Action Items –

Consent Items - Motion by Sikora to approve the Consent Items.  Seconded by Loder.  Motion carried.

Minutes - The April Board Meeting Minutes were reviewed and approved as is.

Approval of Bills/Claims: Presented by Bader

Financial Reports - Presentation by Bader

Activity Reports- Presentation by Bader

Milk and Bread Bids - Motion by Loder to request bids for Milk and Bread from vendors for the 2023-2024 school year.  Second by Conlon.  Motion carried.

Activity Calendar for May- Motion by Sikora to approve the June calendar.  Seconded by Enderson.  Motion carried. The next school board meeting will be held on Wednesday, July 12th @ 6:00 pm.

Personnel -  Motion by Sikora to approve the appointment of Josh Bader as Ruthven-Ayrshire Board Secretary.  Seconded by Enderson.  Motion carried.  Oath of Office administered by President Darin Malm.

Principal and Superintendent Reports - Reports were given by Mr. Josephson and Mr. Lewis.  Mr. Bader also presented the audit result as received.

Informational Items - None presented

Adjourn - Motion by Enderson to adjourn the meeting at 8:32 PM. Second by Conlon.  Motion carried.

The next school board meeting will be held on Wednesday, July 12th @ 6:00 pm.

 

________________________________________     _____________________________________

                     Darin Malm, President                                                      Josh Bader, School Business Official

Unapproved

Ruthven-Ayrshire Board of Education 

Special Meeting Minutes

Thursday, June 29, 2023

Board Room

 

The Ruthven-Ayrshire Board of Education held a special meeting with the following in attendance:

Darin Malm, Susan Sikora, Tracy Enderson and Jill Conlon. Administration in attendance included Superintendent/Elementary Principal Marshall Lewis and SBO/Board Secretary Josh Bader.

Absent from the monthly meeting- Stephanie Fay, Amy Loder and Heather Ruehle.

 

                                  

All motions were unanimous unless otherwise noted.

 

Call to Order - President Malm at 6:00 PM.  The Pledge of Allegiance was recited.

Review of District Mission Statement

Approve Agenda - Motion by Sikora to approve the agenda with no additions or corrections. Second by Conlon. Motion carried. 

Welcome Visitors and Guests - None

Approval of Bills/Claims-  Motion by Sikora to approve the Current FY23 Bills and Claims.  Seconded by Conlon.  Motion carried.

Personnel- Motion by Sikora to approve the hiring of Sarah Stillman as Administrative Assistant. Seconded by Conlon.  Motion carried.

Informational:  Softball contract updated with change.

Adjournment:  Conlon moved to adjourn at 6:22 pm.  Seconded by Enderson.  Motion carried.