900 - SCHOOL & COMMUNITY RELATIONS

900 - SCHOOL & COMMUNITY RELATIONS Jen@iowaschool… Tue, 11/23/2021 - 07:55

900 - Principles and Objectives for Community Relations

Successful education programs require the support of the school district community. The board addresses the importance of the role of the school district community in the school district in this series of the policy manual. The board recognizes this support is dependent on the school district community's understanding of participation in the efforts, goals, problems, and programs of the school district.

In this section, the board sets out its policies defining its relationship with the school district community. In striving to obtain the support of the school district community, the board will:

Provide access to school district records;
Inform the school district community of the school district's goals, objectives, achievements, and needs;
Invite the advice and counsel of the school district community; and,

• Encourage cooperation between the school district and the school district community as well as agencies and organizations to best serve the welfare of its students.

The school district should maintain open communication among the school district, the public, and public agencies. The superintendent shall be responsible for initiating and administering a continuous program of communication within the community. The superintendent shall make use of appropriate school district personnel and all available media in discharging this responsibility.

Approved: 7-01-92
Reviewed: 12-13-99, 12-09-02, 01-09-06, 02-05-09, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:33

901 - Public Examination of School District Records

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 8:00 a.m. to 3:30 p.m. Monday through Friday, except for holidays and recesses.

Persons wishing to view the school district's public records will contact board secretary and make arrangements for the viewing. The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

Persons may request copies of public records by telephone or in writing, including electronically. Persons wanting copies of public records may be assessed a fee for copies. The school district may require pre-payment of the costs prior to copy and mailing.

Persons wanting compilation of information may be assessed a fee for the time to compile the requested information. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

Approved: 01-07-92
Reviewed: 12-09-02, 09-20-05, 01-09-06, 02-05-09, 06-11-12, 12-14-15
Revised: 09-19-06, 08-13-12 , 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:29

902 - Press, Radio and Television News Media

902 - Press, Radio and Television News Media dawn.gibson.cm… Wed, 07/06/2022 - 09:27

902.1 - News Media Relations

The board recognizes the value of and supports open, fair, and honest communication with the news media. The board will maintain a cooperative relationship with the news media. As part of this cooperative relationship, the board and the media will develop a means for sharing information while respecting each party’s limitations.

Members of the news media are encouraged and welcome to attend open board meetings. The board president shall be the spokesperson for the board and the superintendent shall be the spokesperson for the school district. It is the responsibility of the superintendent, in consultation with the board president, to respond to inquiries from the news media about the school district.

Members of the news media seeking information about the school district shall direct their inquiries to the superintendent. The superintendent shall accurately and objectively provide the facts and the board positions in response to inquiries from the news media about the school district.

Approved: 07-01-92
Reviewed: 12-13-99, 12-09-02, 01-09-06, 02-05-09, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:30

902.2 - News Conferences and Interviews

The board president on behalf of the board and the superintendent on behalf of the school district, may hold a news conference or respond to a request for an interview with the news media. It is the responsibility of the board president and the superintendent to keep the board apprised of news conferences and interviews.

News conferences and interviews planned or prearranged for school district activities may include a representative of the board and the superintendent. News conferences for issues requiring an immediate response may be held by the superintendent. It shall be within the discretion of the superintendent to determine whether a news conference or interview shall be held to provide an immediate response to an issue.

School district personnel will refer interview requests and information requests from the news media to the superintendent. School district personnel may be interviewed or provide information about school district matters only after receiving permission from the superintendent or the superintendent’s designee. It will be within the discretion of the superintendent to allow the news media to interview and to receive information from school district personnel.

Approved: 07-01-92
Reviewed: 12-13-99, 12-09-02, 01-09-06, 02-05-09, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:32

902.3 - News Releases

The superintendent, in consultations with the board president when appropriate, shall determine when a news release about internal school district and board matters will be made. In making this determination, the superintendent shall strive to keep the media and the school district community accurately and objectively informed. Further, the superintendent shall strive to create and maintain a positive image for the school district. It shall be the responsibility of the superintendent to approve news releases originating within the school district prior to their release.

News releases will be prepared and disseminated to news media in the school district community. Questions about news releases shall be made to the superintendent.

Approved: 7-1-92
Reviewed: 12-13-99, 12-09-02, 01-09-06, 02-05-09, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:34

902.4 - Students and the News Media

Generally, students may not be interviewed during the school day by news media. The students shall refer interview requests and information requests from the news media to the central administration office in their building.

It shall be within the discretion of the principal, after consulting with the superintendent, to allow or disallow the news media to interview and to receive information from the student while the student is under the control of the school district. The superintendent and/or principal may contact the student's parents regarding a request from the news media to interview a student.

Approved: 7-1-92
Reviewed: 12-13-99, 12-09-02, 01-09-06, 02-05-09, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:28

902.5 - Live Broadcasting or Recording of School District Events

Individuals may broadcast or record public school district events, including open board meetings, as long as it does not interfere with or disrupt the school district event and it does not create an undue burden in adapting the buildings and sites to accommodate the request.

It shall be within the discretion of the superintendent to determine whether the request is unduly burdensome and whether the broadcast or recording will interfere with or disrupt the school district event.

Recording of classroom activities will be allowed at the discretion of the superintendent. Parents will be notified prior to recording of classroom activities.

Approved: 7-1-92
Reviewed: 12-13-99, 12-9-02, 01-09-06, 02-05-09, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:27

903 - Public Participation in the School District

903 - Public Participation in the School District dawn.gibson.cm… Wed, 07/06/2022 - 09:19

903.1 - School - Community Groups

The board values the participation and the support of school district - community groups, including, but not limited to, the Booster Club, the Music Parents, and parent-teacher organizations, which strive for the betterment of the school district and the education program. The board will work closely with these groups.

Prior to any purchase of, or fund-raising for, the purchase of goods or services for the school district, the group shall confer with the superintendent to assist the group in purchasing goods or services to meet the school district’s needs.

Funds raised by these groups for the school district may be kept as part of the accounts of the school district.

It shall be the responsibility of the building principal and/or activity director to be the liaison with the school district – community groups affiliated with the building principal's attendance center.

Approved: 7-1-92
Reviewed: 12-13-99, 12-09-02, 01-09-06, 023-05-06, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:26

903.2 - Community Resource Persons and Volunteers

The board recognizes the valuable resource it has in the members of the school district community. When possible and in concert with the education program, members of the school district community shall be asked to make presentations to the students or to assist employees in duties other than teaching when volunteering would be appropriate considering the needs of the educational program. The volunteer may be asked to agree to an appropriate background check as a condition of serving as a volunteer. The school district shall officially recognize the contributions made by volunteers on an annual basis.

Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school volunteers is the responsibility of the superintendent.

Approved: 7-1-92
Reviewed: 12-13-99, 12-09-02, 01-09-06, 02-05-09, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:24

903.3 - Visitors to School District Buildings and Sites

The board welcomes the interest of parents and other members of the school district community, and invites them to visit the school district buildings and sites. Visitors, which include persons other than employees or students, must notify the principal of their presence in the facility upon arrival and sign in. Visitors who do not notify the principal of their presence in school district buildings or on sites may be considered trespassers.

Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized. Teachers and other employees shall not take time from their duties to discuss matters with visitors.

Visitors shall conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events. Visitors failing to conduct themselves accordingly may be asked to leave the premises. Children who wish to visit school must be accompanied by a parent or responsible adult.

It shall be the responsibility of employees to report inappropriate conduct. It shall be the responsibility of the superintendent and principals to take the action necessary to cease the inappropriate conduct. If the superintendent or principals are not available, the school district employee shall act to cease the inappropriate conduct.

Approved: 7-1-92
Reviewed: 12-13-99, 12-09-02, 01-209-06, 02-05-09, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:25

903.4 - Public Conduct on School Premises

School district sponsored or approved activities are an important part of the school district program and offer students the opportunity to participate in a variety of activities not offered during the regular school day. School district sponsored or approved activities are provided for the enjoyment and opportunity for involvement they afford the students.

The board expects that students, employees, and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline, and model fairness, equity, and respect. Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies and the law. Employees will be disciplined consistent with employee discipline policies and laws. Others will be subject to consequences according to this policy.

Individuals are permitted to attend school district sponsored or approved activities or visit school district premises only as guests of the school district, and accordingly, as a condition of such permission, they must comply with the school district's rules and policies. Individuals will not be allowed to interfere with or disrupt the education program or activity, the enjoyment of the students participating and/or other individuals or with the performance of students, employees, and officials supervising the school district or school district sponsored or approved activity. Individuals, like the student participants, are expected to display mature, responsible behavior and sportsmanship. The failure of individuals to do so is not only disruptive but embarrassing to the students, the school district, and the entire community.

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit the school district officials, employees, and activity sponsors and officials of the school district sponsored or school district approved activities to perform their duties without interference or disruption, the following provisions are in effect:

Abusive, verbal or physical conduct of individuals directed at students, school district officials, employees, officials, and activity sponsors of school district sponsored or school district approved activities or at other individuals will not be tolerated.
Verbal or physical conduct of individuals that interferes with the performance of students, school district officials, employees, officials, and activity sponsors of school district sponsored or school district approved activities will not be tolerated.
The use of vulgar, obscene or demeaning expression directed at students, school district officials, employees, officials, and activity sponsors participating in a school district sponsored or school district approved activity or at other individuals will not be tolerated.
If an individual becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression, or in any way interrupts a school district sponsored or school district approved activity, the individual may be removed by the individual in charge and may be excluded from school district premises by the superintendent.

If an individual has been excluded from school district premises by the superintendent, the individual may receive a written notice of exclusion. The notice will advise the individual of the school district’s right to exclude the individual from school district premises and school district sponsored or school district approved activities and the duration of the exclusion. If the individual does not comply with the notice of exclusion, the individual will be asked to leave and will be advised that the individual’s failure to leave may result in prosecution. The school district may obtain a court order for permanent exclusion from school district premises and future school district sponsored or school district approved activities.

Approved: 12-10-07
Reviewed: 02-05-09, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:23

903.5 - Distribution or Display of Materials

The board recognizes that students, employees, parents or citizens may want to distribute or display materials within the school district that are non-curricular. Non-curricular materials to be distributed or displayed must be approved by the building principal and meet certain standards prior to their distribution.

Approved: 11-14-94
Reviewed: 12-13-99, 12-09-02, 12-09-02, 01-09-06, 02-05-09, 06-11-12, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:19

903.5R1 - Display or Distribution of Materials Regulation

I. Guidelines

Individuals, including students may have the right to distribute or display on school district premises, at reasonable times and places, unofficial written material, petitions, buttons, badges or other insignia, except expression which:

(a) is obscene to minors;
(b)   is libelous;
(c) contains indecent, vulgar, profane or lewd language;
(d) advertises any product or service not permitted to minors by law;
(e) constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a person's race, color, creed, religion, sex, gender identity, disability, age or ethnic origin);
(f) presents a clear and present likelihood that, either because of its content or the manner of distribution or display, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the school district or school district activities, will cause the commission of unlawful acts or the violation of lawful school district regulations.

Distribution or display on school district premises of material in categories (a) through (d) to any student is prohibited. Distribution or display on school district premises of material in categories (e) and (f) to a substantial number of students is prohibited.

II. Procedures.

Anyone wishing to distribute or display unofficial written material must first submit for approval a copy of the material to the building principal at least twenty-four hours in advance of desired distribution or display time, together with the following information:

1. Name and phone number of the person submitting the request and, if a student, the homeroom number.

2. Date(s) and time(s) of day of intended display or distribution;

3. Location where material will be displayed or distributed;

4. The grade(s) of students to whom the display or distribution is intended

Within twenty-four hours of submission, the principal will render a decision whether the material violates the guidelines in subsection I or the time, place, and manner restrictions in subsection III of this policy. In the event that permission to distribute or display the material is denied, the person submitting the request should be informed in writing of the reasons for the denial. Permission to distribute or display material does not imply approval of its contents by the school district, the administration, the board or the individual reviewing the material submitted.

If the person submitting the request does not receive a response within twenty-four hours of submission, the person shall contact the building principal's office to verify that the lack of response was not due to an inability to locate the person. If the person has made this verification and there is no response to the request, the material may be distributed or displayed in accordance with the time, place, and manner provisions in subsection III.

If the person is dissatisfied with the decision of the principal, the person may submit a written request for appeal to the superintendent. If the person does not receive a response within three school days of submitting the appeal, the person shall contact the superintendent to verify that the lack of response is not due to an inability to locate the person. If the person has made this verification and there is no response to the appeal, the material may be distributed or displayed in accordance with the time, place, and manner provisions in subsection III.

At every level of the process the person submitting the request shall have the right to appear and present the reasons, supported by relevant witnesses and material, as to why distribution or display of the written material is appropriate.

III. Time, Place and Manner of Distribution.

The distribution or display of written material is prohibited when it negatively affects the safety of students on school district premises or otherwise disrupts school district activities. The distribution or display of unofficial material shall be limited to a reasonable time, place, and manner as follows:

1. The material shall be distributed or displayed at a table set up for the purpose in a location designated by the principal. The location shall not block the safe flow of traffic, block the corridors or entrance ways or negatively affect the safety of students and shall give reasonable access to students.

2. The material shall be distributed or displayed either before and/or after the regular instructional day.

3. No written material may be distributed or displayed during and at the place of a normal school district activity if it is reasonably likely to cause a material and substantial disruption of the activity.

IV. Definitions.

The following definitions apply to the following terms used in this policy:

1. Obscene to minors is defined as:

(a) The average person, applying contemporary community standards, would find that the written material, taken as a whole, appeals to the prurient interest of minors of the age to whom distribution or display is requested;

(b) The material depicts or describes, in a manner that is patently offensive to prevailing standards in the adult community concerning how such conduct should be presented to minors of the age to whom distribution or display is requested, sexual conduct such as intimate sexual acts (normal or perverted), masturbation, excretory functions, and lewd exhibition of the genitals; and

2. Minor means any person under the age of eighteen.

3. Material and substantial disruption of a normal school district activity is defined as follows:

(a) Where the normal school district activity is an educational program of the school district for which student attendance is compulsory, material and substantial disruption is defined as any disruption which interferes with or impedes the implementation of that program.

(b) Where the normal school district activity is voluntary in nature (including, without limitation, school district athletic events, school district plays and concerts, and lunch periods), material and substantial disruption is defined as student rioting, unlawful seizures of property, widespread shouting or boisterous demonstration, sit-ins, stand-ins, walk-outs or other related forms of activity.

In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be forecasted including past experience in the school district, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the written material in question.

4. School district activities means any activity of students sponsored by the school district and includes, by way of example but not limited to, classroom work, library activities, physical education classes, official assemblies, and other similar gatherings, school district athletic contests, band concerts, school district plays and in-school district lunch periods.

5. Unofficial written material includes all written material except school district newspapers, literary magazines, yearbooks, and other publications funded and/or sponsored or authorized by the school district.

Examples include leaflets, brochures, flyers, petitions, placards, and underground newspapers, whether written.by students or others.

6. Libelous is a false and unprivileged statement about a specific individual that tends to harm the individual's reputation or to lower him/her in the esteem of the community.

7. Distribution means circulation or dissemination of written material by means of handing out free copies, selling or offering copies for sale, and accepting donations for copies. It includes displaying written material in areas of the school district which are generally frequented by students.

V. Disciplinary Action.

Distribution or display by any student of unofficial written material prohibited in subsection I or in violation of subsection III may be halted, and students may be subject to discipline including suspension and expulsion. Any other party violating this policy may be requested to leave school district property immediately and, if necessary, local law enforcement officials will be called.

VI. Notice of Policy to Students.

A copy of this policy will be published in student handbooks and posted conspicuously in school district buildings.

dawn.gibson.cm… Wed, 07/06/2022 - 09:21

904 - Community Activities Involving Students

904 - Community Activities Involving Students dawn.gibson.cm… Wed, 07/06/2022 - 09:16

904.1 - Transporting Students in Private Vehicles

Generally, transporting students for school purposes is done in a vehicle owned by the school district and driven by a school vehicle driver. Students may be transported in private vehicles for school purposes. It is within the discretion of the superintendent to determine when this is appropriate.

Individuals transporting students for school district purposes in private vehicles must have the permission of the superintendent and meet all applicable requirements set by the school district. Private vehicles will be used only when:

The vehicle used to transport the student(s) is in good condition and meets all applicable safety requirements;
The driver transporting the student(s) possesses a valid drivers’ license,, must not e subject to any driver’s license suspension, revocation, cancellation, denial or bar and have not committed an offense or act which, either alone or with previous offenses or acts, could result in license suspension, revocation, cancellation, denial or bar, and must be the owner of the vehicle or have the owner’s permission to operate the vehicle;
Proof of insurance has been supplied to the superintendent and the insurance satisfies the minimum coverage requirements for driving personal vehicles in the State of Iowa ; and
The parents of the student(s) to be transported have given permission to the superintendent.

The school district assumes no responsibility for those students who have not received the approval of the superintendent and who ride in private vehicles for school purposes. If transportation is not provided by the school district, or if transportation provided by the school district is declined by the student or parent/guardian, then the responsibility and corresponding liability for transportation for school district purposes shall rest solely with the student and parent/guardian.

This policy statement applies to transportation of students for school district purposes in addition to transporting students to and from their designated attendance center.

Approved: 07-01-92
Reviewed: 12-13-99, 12-09-02, 01-09-06, 02-05-09
Revised: 2-14-15, 8-14-17, 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:18

904.2 - Advertising and Promotion

The use of students’ names and/or likenesses, employees’ names and/or likenesses, the school district name and/or likeness, and/or the school district’s buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit shall be prohibited unless prior approval has been obtained from the board. Nonprofit entities and organizations may be allowed to use students’ manes and/or likenesses, employees’ names and/or likenesses, the school district name and/or likeness, or the school district’s buildings and sites if the purpose is educationally related, it is permitted under the law, and prior approval has been obtained from the board in accordance with board policies and procedures and the law.

Approved: 7-1-92
Reviewed: 12-13-99, 12-09-02, 01-09-06, 02-05-09, 12-14-15
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:17

905 - Buildings, Sites, and Equipment

905 - Buildings, Sites, and Equipment dawn.gibson.cm… Wed, 07/06/2022 - 09:03

905.1 - Community Use of School District Facilities and Equipment

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community or recreational activities. Such use will be permitted only when the use does not interfere with or disrupt the education program or school district related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for profit entities to sue school district facilities and equipment. The board reserves the right to deny use of the facilities and the equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

Entities who wish to use the school district facilities or equipment must apply at the superintendent's office. It shall be the responsibility of the secondary principal or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It shall be the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities shall be supervised by an employee of the school district unless special arrangements are made with the superintendent. The school district employee shall not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district. The school district may recoup the cost of paying the employee by charging a fee to the entity.

Entities that use school district facilities or equipment must leave the facilities or equipment in the same condition the facilities or equipment was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

The board may allow entities such as the Boy and Girl Scouts and 4-H to use the school district facilities and equipment without charge. While such entities may use school district facilities and equipment without charge, they may be required to pay a custodial fee.

Approved:
Reviewed: 12-13-99, 12-09-06, 02-05-09, 12-14-15
Revised: 07-01-92, 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:07

905.1E1 - Use of School District Facilities and Equipment Application Form

This undersigned applicant makes application for the use of the school district facility or equipment as designated below. The entity will provide security at its own expense, if necessary, to maintain order and to properly protect the facility or equipment. Security is required if admission is charged.

Please refer to Policy 905.1 to determine the proper use of school district facilities and equipment. The entity is responsible for complying with the law, board policy, and the administrative regulations.

This applicant must provide an Indemnity and Liability Insurance Agreement, Code No. 905.1E2, prior to the use of the facilities.

BUILDING: _________________________ PURPOSE: ________________________

DATE: ______________________________ HOURS: __________________________

Auditorium Gymnasium

Seating requirements on stage ____________           Seating            ________ Scoreboard __________
Tables required on stage _________________ Public address system ________________
Stage curtain and attendant _______________          Matron _____________________________
Spotlights _____________________________
Microphones __________________________          Classroom
Podium ____________   Stand ____________
Table _______   Stand in audience _________         Lunchroom
Other equipment ________________________

TOTAL FEE $__________________________

Name of organization making application: ___________________________________________

Name of person making application: ________________________________________________

Address: _______________________________ Phone: ________________________________

______________________________________ ____________________________________
(Signature of Applicant) (Date)

dawn.gibson.cm… Wed, 07/06/2022 - 09:14

905.1E2 - Use of School District Facilities and Equipment Indemnity and Liability Insurance Agreement

The undersigned, hereafter referred to as entity states that it shall hold the Ruthven-Ayrshire Community School District, hereafter referred to as school district, its board of directors, individual board members, employees, officers, agents, and representatives harmless from any and all damages and claims that may arise out of the entity’s use of any facilities or equipment owned by the school district In case any action is brought therefor against the school district, its board of directors, individual board members, employees, officers, agents or representatives , the entity shall assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorney fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities owned by the school district such bodily injury and property damage liability insurance as shall protect the entity and the school district from claims for damages for personal injury, including accidental death, and from claims for property damages, which may arise from the ’entity’s use of the school district's facilities or equipment, whether such operations be by the entity or by anyone directly or indirectly employed by the entity. Such insurance shall include the Ruthven-Ayrshire Community School District as an additional named insured in the policy carried by the entity and described above.

The entity shall furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.

Dated at ___________________________, Iowa, this _____ day of ______________, 20_______,

_________________________________________ ______________ Community School District (Organization)

By ________________________________ By _______________________________
President

Title _______________________________ By _______________________________
Secretary

Address ____________________________

_____________________________

dawn.gibson.cm… Wed, 07/06/2022 - 09:11

905.1R1 - Community Use of School District Facilities and Equipment Regulation

1. Alcoholic beverages will not be brought to or consumed in school district facilities and on school district grounds.

2. The use of tobacco and nicotine products are prohibited in school district facilities and school district grounds, including in private vehicles parked on school district grounds.

3. A school district employee must be present while the school district facility or equipment is being used by an entity.

4. After a school district facility or equipment has been used by an entity, cleaning, including restoring the facility or equipment to the condition it was in prior to its use, will be done by school district employees assisted by representatives from the entity. The fee charged to the entity for the use of the facility or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.

5. Entities are required to stay within the area of the school district facility and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities or areas in the school district building or equipment are off limits to the entity.

6. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

7. School district sponsored activities will always have priority over use of school district facilities and equipment requested by entities.

dawn.gibson.cm… Wed, 07/06/2022 - 09:10

905.1R2 - Community Use of School District Facilities and Equipment Fees Schedule

Rates for Use of Buildings and Sites
High school gym (two hours)		$100
High school lunch room		$100

Add to above:
For each additional hour or fraction thereof		$25
Custodial charges		Actual

Buildings, Rooms, and Site are to be returned to original condition when finished.

In addition to paying the above fees, each entity must make arrangements with the school district to have adequate custodial and supervisory services. Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.

Rates for Use of Equipment
Sound System		$50/event
Chairs and/or tables for meetings		$50/event

dawn.gibson.cm… Wed, 07/06/2022 - 09:08

905.2 - Employee and Student Use of District Facilities and Equipment

The board will permit school district employees to use school district facilities and equipment when such use is directly related to their employment. The board will permit students to use school district facilities and equipment when the facility or equipment is to be used in connection with their studies or extra-curricular activities. Proper controls will be established to ensure responsibility for, and return of, all such facilities and equipment in good condition.

The building principal and/or superintendent will approve the use of facilities and equipment and such use will be subject to the board’s policies and rules regarding the use of school district facilities and equipment.

Approved: 5-17-22
Reviewed:
Revised:

dawn.gibson.cm… Wed, 07/06/2022 - 09:04

905.3 - Tobacco and Nicotine Free Environment

The use of tobacco and nicotine products; including, but not limited to, cigarettes, nicotine chew, snus, dissolvables, electronic cigarettes, any electronic devices that can be used to deliver nicotine to the person inhaling from the device, any other look-alike products in which the original would include tobacco and/or nicotine and/or other nicotine products that are not approved by the Federal Drug Administration for tobacco cessation; on school district property; including in school district buildings, on school district grounds, in school district vehicles, or at any school district activity; is prohibited.

This requirement extends to students, employees, volunteers, and visitors. This policy applies at all times, including school district sponsored and nonschool district sponsored events. Persons failing to abide by this policy are required to cease using the tobacco and/or nicotine product, property dispose of the tobacco and/or nicotine product and refrain from using tobacco and/or nicotine products in the future. Persons failing to abide by the requirements of this policy will be required to leave the school district premises immediately. It is the responsibility of the administration to enforce this policy.

Approved: 9-14-1987
Reviewed: 8-8-1994, 2-5-2009, 6-11-2012, 10-9-2013, 12-14-15
Revised: 8-8-1994, 12-12-1994, 5-12-2008, 10-9-2013, 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:05

906 - Unmanned Aircraft - Drones

The following policy applies to the extent not preempted by federal or state regulatory jurisdiction regarding unmanned aircraft. For purposes of this policy, the term unmanned aircraft means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft.

The school district believes in maintaining the safety, security, and privacy of students, employees, and visitors. In keeping with this belief, the use or possession of unmanned aircraft is prohibited on school district property or in the space above the property that reasonably can be considered part of the school district property.

The superintendent may make an exception to this policy in specific cases where the circumstances warrant such exception. In such situations and prior to approval, unmanned aircraft operators shall:

Supply proof of insurance meeting liability limits established by the school district;
Present appropriate registration and authorization issued by the Federal Aviation Administration (FAA);
Sign an agreement holding the school district harmless from any claims by individuals, citations by governmental authorities or damage to property; and
Meet additional requirements as determined appropriate by the school district.

If the unmanned aircraft are operated as part of the school district curriculum, prior to adoption into the curriculum, school district employees shall work with school district administration to ensure the appropriate insurance, registration, and authorizations are in place.

Unmanned aircraft shall be operated in accordance with Iowa High School Athletic Association and Iowa Girls High School Athletic Union policy.

Failure to abide by this policy may result in local, state, and federal penalties if applicable.

Approved: 9-13-16
Reviewed:
Revised: 5-17-22

dawn.gibson.cm… Wed, 07/06/2022 - 09:03