Each year after August 31 and prior to the organizational meeting of the board in odd-numbered years, the board will hold its annual meeting.

At the annual meeting, the board will examine the financial books and settle the secretary's and treasurer's statements for the fiscal year ending the preceding June 30.  As part of the annual reports, the treasurer will present affidavits from depository banks. 

The board may also appoint the board's legal counsel at the annual meeting.

Approved:                  
Reviewed:  11-12-01, 11-08-04, 12-10-07, 12-12-11, 12-11-14
Revised:  12-08-03, 11-08-21

Regular meetings of the board shall be held monthly.  The dates, time, and place of regular meetings of the board shall be set by the board at the organizational meeting in odd-numbered years and at the annual meeting in even-numbered years.  Public notice of meetings shall be given and the meetings will be open to the public.

Approved:                              
Reviewed: 11-12-01, 11-08-04, 12-10-07, 12-12-11, 12-11-14,
Revised:  01-14-02, 7-10-17, 11-08-21

From time to time, it may be necessary to conduct a special meeting in addition to the regularly scheduled board meeting.  Special meetings may be called by the president of the board or by the board secretary at the request of a majority of the board.  Should a special meeting be called, individual notice to board members and public notice shall be given.

If the special meeting called is an emergency meeting and the board cannot give public notice in its usual manner, the board shall give public notice of the meeting as soon as practical and possible in light of the situation.  The reason for the emergency meeting and why notice in its usual manner could not be given shall be stated in the minutes.

Only the purpose or issue for which the special meeting was called may be discussed and decided in the special meeting.  The board shall strictly adhere to the agenda for the special meeting and action on other issues shall be reserved for the next scheduled regular board meeting.

Approved:                  
Reviewed:  1-10-94, 11-11-96, 11-9-98, 11-12-01, 12-12-11, 12-11-14
Revised:  7-1-92, 11-08-21

The board, as a decision making body, is confronted with a continuing flow of problems, issues and needs which require action.  While the board is determined to expedite its business, it is also mindful of the importance of planning, brainstorming and thoughtful discussion without action.  Therefore, the board may schedule work sessions and retreats in order to provide its members and the administration with just such opportunities. The board has the authority to hire an outside facilitator to assist them in work sessions.

Topics for discussion and study will be announced publicly, and work sessions and retreats will be conducted in open session.  However, no board action will take place at the work session.

Approved:  08-09-93             
Reviewed:  01-10-94, 11-11-96, 11-09-98, 11-12-01, 11-08-04, 12-10-07, 12-12-11, 12-11-14, 11-08-21
Revised:                                                                                  

Public notice shall be given for meetings and work sessions held by the board. Public notice shall indicate the time, place, date, and tentative agenda of board meetings.  The public notice shall be posted on the bulletin board in the superintendent's office at least twenty-four hours before the meeting is scheduled to begin.

A copy of the public notice will be provided to those who have filed a request for notice with the secretary.  These requests for notice must be in writing and renewed annually.

In the case of special meetings, public notice shall be given in the same manner as for a regular meeting unless it is an emergency meeting.  In that case, public notice of the meeting shall be given as soon as practical and possible in light of the situation. The media and others who have requested notice shall be notified of the emergency meeting.  Attendance at a special meeting or emergency meeting by the media or other individuals shall constitute a waiver of notice by the attendee.

It shall be the responsibility of the board secretary to give public notice of board meetings and work sessions.

Approved:  7-01-92               
Reviewed:  11-11-96, 11-9-98, 11-12-01, 11-8-04, 12-10-07, 12-12-11, 12-11-14
Revised:  11-08-21

Action by the board regarding the affairs of the school district may be taken only when a quorum, a majority of the board members, is in attendance at the board meeting.

While board members are encouraged to attend board meetings, four members shall constitute a quorum and are a sufficient number to transact business of the school district. The adjournment of a meeting may be executed without a quorum.

An affirmative vote of a majority of the votes cast shall be sufficient to pass a motion or take action unless law or board policy requires a vote of a greater number.

It is the responsibility of each board member to attend board meetings.

Approved:  07-01-92             
Revised:  01-10-94, 11-11-96, 11-09-98, 11-12-01, 11-12-01, 11-08-04, 12-10-07, 12-12-11, 12-11-14
Revised: 11-08-21

An orderly board meeting allows the board members to participate in the discussion and decision process on an issue confronting the school district. Rules of order for board meetings allow school district business and the relative information concerning the business to be brought to the attention of the board.  They also allow the board to discuss, act upon, and make a clear record of school district business in a regular, ordered, reasonable, and consistent manner.

The board will follow Robert’s Rules of Order, Revised, latest edition as modified by this policy and subsequent rule.

The purpose of modified rules adopted by the board is:

• To establish guidelines by which the business of the governing board can be conducted in a regular and internally consistent manner;
• To organize the meetings so all necessary matters can be brought to the board and decisions of the board can be made in an orderly and reasonable manner;
• To ensure members of the board, concentrating on the substantive issues at hand, have the necessary information to make decisions, and to ensure adequate discussion of decisions to be made; and,
• To ensure meetings and actions of the board are conducted so as to be informative to the staff and the public, and to produce a clear record of actions taken and decisions made.

It shall be the responsibility of each board member to follow the rules of order stated in this policy at each meeting, and it shall be the responsibility of the presiding officer to conduct the board meeting within these rules.

Approved:  07-01-92             
Reviewed:  01-10-94, 11-11-96, 11-09-98, 11-12-01, 11-08-04, 12-10-07, 12-12-11, 12-11-14
Revised:  11-08-21

In keeping with the public nature of the meeting, votes by the board, except those required by law to be roll call, shall be by voice vote of "aye" or "nay" unless a board member requests a roll call vote.

It shall be the responsibility of the board secretary to record the  votes of board members in the minutes of the board meetings.

Approved:   07-01-92            
Reviewed:  01-10-94, 11-11-96, 11-09-98, 11-12-01, 11-08-04, 12-10-07, 012-12-11, 12-11-14
Revised:  11-08-21