The Boards of Directors of the Graettinger-Terril and Ruthven-Ayrshire Community School Districts held a special joint meeting in the gymnasium at Ruthven-Ayrshire Community School District in Ruthven, Iowa. Ruthven-Ayrshire members present: President Jill Conlon, Vice President Rob Allen, Directors Jamie Dodd, Amy Loder, Stephanie Fay, Emily Grange, and Heather Ruehle. Graettinger-Terril members present: President Kevin Jensen, Vice President Joey Moen, and Directors Patrick Fairchild and Matt Hanson. Absent: Graettinger-Terril Director Shamus Currans. Also present were Interim Superintendent Jeff Dicks, School Business Official Sarah Stillman, and Murray Stanley of TrustPoint, CPA. Unless otherwise noted, all Ruthven-Ayrshire members present voted aye on each Ruthven-Ayrshire motion, and all Graettinger-Terril members present voted aye on each Graettinger-Terril motion; no member voted nay or abstained.
Call to Order/Roll Call and Determination of Quorum:
Presidents Jill Conlon and Kevin Jensen called the meeting to order at 6:00 p.m. Roll call was taken, and a quorum was present for each Board.
Adopt the Agenda:
For the Ruthven-Ayrshire Board, Allen moved to adopt the agenda. Loder seconded the motion. Motion carried.
For the Graettinger-Terril Board, Moen moved to adopt the agenda. Fairchild seconded the motion. Motion carried.
Interim Superintendent Contract:
For the Ruthven-Ayrshire Board, Allen moved to approve the contract for Jeff Dicks as Shared Interim Superintendent for the 2026-2027 school year in the amount of $60,000. Loder seconded the motion. Motion carried.
For the Graettinger-Terril Board, Moen moved to approve the contract for Jeff Dicks as Shared Interim Superintendent for the 2026-2027 school year in the amount of $60,000. Hanson seconded the motion. Motion carried.
28E Agreement for Shared Superintendent:
For the Ruthven-Ayrshire Board, Fay moved to approve the 28E agreement for the Shared Interim Superintendent for the 2026-2027 school year, providing for an equal division of salary, FICA, and IPERS costs. Ruehle seconded the motion. Motion carried.
For the Graettinger-Terril Board, Fairchild moved to approve the 28E agreement for the Shared Interim Superintendent for the 2026-2027 school year on a 50/50 basis. Hanson seconded the motion. Motion carried.
28E Settlement Agreement:
For the Ruthven-Ayrshire Board, Allen moved to approve the 28E settlement agreement with Graettinger-Terril providing for an equal division of the districts' obligations under the former superintendent's settlement. Fay seconded the motion. Motion carried.
For the Graettinger-Terril Board, Hanson moved to approve the 28E settlement agreement with Ruthven-Ayrshire providing for an equal division of the districts' obligations under the former superintendent's settlement. Moen seconded the motion. Motion carried.Financial Summary Presentation—Non-Action Item:
Interim Superintendent Jeff Dicks provided background and reviewed district enrollment and financial history. Murray Stanley of TrustPoint, CPA, explained that the engagement was an agreed-upon procedures review rather than an audit and summarized matters involving shared staffing, activities, and other interdistrict expenses. Discussion included prior verbal arrangements, calculation and payment timing, documentation and approval controls, and the need for written agreements, Board-approved schedules, and regular reconciliation and repayment procedures. Board questions began at approximately 6:47 p.m. No action was ten.
Adjournment:
For the Ruthven-Ayrshire Board, Fay moved to adjourn. Allen seconded the motion. Motion carried.
For the Graettinger-Terril Board, Moen moved to adjourn. Fairchild seconded the motion. Motion carried.
The meeting adjourned at 6:54 p.m.
