It shall be the responsibility of the board to annually appoint a board secretary.
A board secretary-treasurer may be appointed from school district employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the board secretary shall take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter. It is the responsibility of the board to evaluate the board secretary annually.
It shall be the responsibility of the board secretary, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed meetings; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students. The board secretary shall also be responsible for filing the required reports with the State Department of Education.
In the event the board secretary is unable to fulfill the responsibilities set out by the board and the law, a qualified appointee shall assume those duties until the board secretary is able to resume the responsibility or a new board secretary is appointed.
The board secretary shall be covered by the single blanket bond that covers the employees of the district. The cost of the bond will be paid by the school district. The board may appoint one person to serve as the secretary and the treasurer in which event, that individual will be accountable for the responsibilities of both the board secretary and board treasurer as set out in board policy.
Approved: 11-11-91
Reviewed: 11-11-96, 11-09-98, 11-12-01, 11-08-04, 12-12-11, 12-11-14
Revised: 01-10-94, 11-08-21
